Privacy Notice – Vermont Hub

Last updated: 22/10/25

1. Who we are

Vermont Hub (Villa Vermont SA) operates an exclusive offsite retreat center in Leysin, Switzerland.
Address:Av. Rollier 23, 1854 Leysin, Switzerland
 Website: https://www.vermonthub.ch
 Email: team@vermonthub.ch

We are the data controller responsible for the processing of personal data described below.

2. What data we collect

We may process the following categories of personal data:

  • Identification and contact details (name, business email address, company, role, phone number).

  • Information provided via our contact forms, event inquiries, or email correspondence.

  • Technical data from website use (IP address, browser type, referring pages, cookies).

  • Publicly available professional data from sources such as LinkedIn or Apollo.io for B2B outreach.

3. Why we collect and use data

We process personal data for the following purposes:

Purpose

  1. Responding to inquiries or service requests

  2. Managing bookings and guest information

  3. Sending information about Vermont Hub services or events to relevant professionals

  4. Operating and improving our website (analytics, security)

  5. Compliance with legal obligations

Lawful basis

  1. Contract / pre-contract necessity

  2. Contract necessity

  3. Legitimate interest (targeted B2B communication)

  4. Legitimate interest

  5. Legal obligations

When we rely on legitimate interest, we conduct a balancing test to ensure that our interests do not override your privacy rights. You may object to such processing at any time (see section 8).

4. Where data comes from

  • Directly from you (when you fill out a form, send an email, or make a booking).

  • From publicly available business sources (LinkedIn, company websites).

  • From licensed professional databases such as Apollo.io, limited to professional contact information.

5. Data sharing and processing

We may share data with trusted service providers that act as data processors, for example:

  • Email and CRM platforms (e.g., HubSpot or Apollo.io)

  • Cloud hosting and analytics providers

  • Payment or invoicing systems (for booked retreats)

All processors are bound by contractual data-processing agreements ensuring GDPR-level protection.

We do not sell or rent personal data to third parties.

6. Data transfers outside Switzerland / EEA

Some service providers may process data outside Switzerland or the European Economic Area (EEA).
In such cases, we ensure that appropriate safeguards are in place — for example, Standard Contractual Clauses approved by the European Commission.

7. Data retention

We keep personal data only as long as necessary for the purposes described above:

  • Inquiry or outreach data: deleted or anonymized within 6 months if no further interaction occurs

  • Booking and financial data: retained for 10 years to comply with Swiss accounting law.

  • Website analytics data: retained according to the provider’s default retention policy (usually 14 months).

8. Your data-protection rights

You have the right to:

  • Request access to your data

  • Request correction or deletion

  • Object to processing based on legitimate interest (including direct marketing)

  • Withdraw consent at any time (if consent was the basis)

  • Request restriction of processing or data portability

If you believe your data is being handled unlawfully, you can also lodge a complaint with the Swiss Federal Data Protection and Information Commissioner (FDPIC) or your local EEA supervisory authority.

9. Cookies and tracking

Our website uses cookies to ensure functionality and measure performance.
You can adjust cookie preferences or disable cookies in your browser.
Analytics data is collected in anonymized or pseudonymized form whenever possible.

10. Updates

We may update this Privacy Notice from time to time. The latest version will always be available at https://www.vermonthub.ch/privacy